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Council approves corrected total for Pend Oreille Peddlers watershed maintenance agreement
Summary
Sandpoint City Council voted to approve a corrected total amount for a multi-year watershed/trail maintenance reimbursement agreement with the Pend Oreille Peddlers (POP) after staff found a clerical error in prior resolutions; the updated total documents prior annual allocations and grant reassignments and does not increase ongoing annual budgeted
The Sandpoint City Council on June 4 approved a resolution clarifying the total authorized reimbursements under the city’s watershed license agreement with the Pend Oreille Peddlers (POP), a local trail maintenance organization, after staff identified a clerical error in earlier amendments.
City staff told council the original annual maintenance allocation to POP had been $10,000 per year and that an additional $2,200 carried over from a donation connected to a watershed recreation plan had been added in a prior amendment. A further $75,000 allocation intended for fiscal year 2023–24 had been recorded without noting the separate $10,000 annual allocation that already existed for that year; when combined correctly the four-year total should be $107,200, staff said.
Jason Welker, community planning and development director, explained the discrepancy arose from how the prior amendment was drafted and that the city had not increased the council-approved annual allocation beyond what had previously been provided. He summarized the amounts and said the corrected figure reflects money already budgeted and disbursed in prior fiscal years rather than a new or additional commitment.
Council and staff discussion focused on reconciling the record rather than changing program scope. The resolution was moved and seconded, and a roll-call vote approved the measure. Council members voting in favor were recorded in the meeting minutes as Councilor Ruhl, Councilor Howard, Councilor Dukat, Councilor Schreiber, Councilor **** and Councilor Sprow; the mayor announced the motion passed.
The city staff said POP will continue to receive reimbursements for eligible trail maintenance expenses only upon submission of qualifying invoices and documentation. Staff also said the council would continue its regular budgetary oversight of park and trail funding.
The POP executive director was noted as present at the meeting and staff offered to provide a summary of POP’s reimbursable maintenance activities upon request.
