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Council approves job description for assistant to the city council; position funded in 2025 budget
Summary
The council approved a newly created assistant to the city council job description after a council subcommittee and HR developed the specification; staff said the role was funded in the 2025 budget and the salary plus benefits estimate is up to about $165,000.
The Olympia City Council voted to approve a job description for a new assistant to the city council position. Human Resources Director Manny Bosser presented the role as a staff‑level administrative position intended to provide dedicated support for council operations, calendars, correspondence, meeting coordination and research.
Background and rationale: Bosser said the position was identified during the 2025 budget process to support the council’s increasing workload and to distribute administrative responsibilities more equitably. The council formed a subcommittee (Mayor, Mayor Pro Tem Nguyen and Councilmember Madron) that worked with HR to define the role and preferred candidate attributes: administrative experience, strong communication skills, diplomacy and familiarity with city processes. Bosser said wages and benefits for the position were already included in the adopted 2025 budget and the city will not be requesting additional funds to authorize the position.
Salary and posting: Bosser anticipated a salary range in the neighborhood of $120,000–$165,000; he estimated salary plus benefits would be about $165,000 per year for budgeting purposes. If the council approved the job description the department planned to post the position immediately (stating intent to post on the following Monday) for about three weeks with a screening and interview process to follow in July.
Council discussion: Council members and the city manager emphasized the position’s role in enabling council efficiency and noted the classification is consistent with other city administrative roles. Mayor Pro Tem Nguyen, who chaired the council subcommittee, thanked members and staff for their work. Councilmember Madron moved to approve the job description and the motion passed.
Ending and next steps: HR will publish the job posting, accept and screen applications, and proceed with interviews in early‑to‑mid July; council members were told the final hire and offer amount will reflect the candidate’s experience and internal pay equity considerations.
Votes and fiscal note: The council approved the job description; Bosser stated the salary and benefits estimate was already included in the adopted 2025 budget and that no additional appropriation was requested at the meeting.
