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Votes at a glance: Urbandale board approves contracts, policies, building bids, hires; several motions fail
Summary
At its meeting the Urbandale board approved the consent agenda and a series of administrative actions — including transportation and construction contracts, policy rescissions, project bid dates, an athletics administrative hire, an SRO at the middle school (pending city agreement), and a one-year extension of the superintendent's contract — and it
The Urbandale Community School District Board of Education recorded a series of formal actions at the meeting. Below is a concise listing of motions, vote tallies and key notes from the discussion or conditions.
Votes at a glance
- Consent agenda: Approved (Yes 7 / No 0). Routine items were adopted by roll call.
- 800-series policy update (second reading; rescission of a redundant policy): Approved (Yes 7 / No 0). Administration said the policy was redundant after attorney review; board approved rescission of the specified sub-policy.
- 900-series policy update (rescission of duplicate policies and rescindment of an emergency operations line): Approved (Yes 7 / No 0). Administration noted the emergency operations details are maintained outside of public policy to protect response plans.
- Transportation contract: Motion to approve administration’s recommendation to award a three-year transportation contract to Durham School Services, subject to a mutually agreed contract: Approved (Yes 7 / No 0).
- Contract amendment with DLR Group for capital projects (middle school band practice room design and Urbandale HVAC controls upgrades): Approved (Yes 7 / No 0). Board also set bid/quote dates and a March 24 public hearing date for the music room improvements and HVAC controls projects.
- Establish bid/quote dates: Board established March 13, 2025 at 2:00 p.m. as the bid/quote date for multiple capital projects (band/music room and HVAC controls) and March 24, 2025 as public hearing date for the music room project.
- Addition of an administrative assistant for Athletics & Activities (new hire to reduce workload on activities staff): Approved (Yes 7 / No 0). Administration said the position would be funded from identified savings and that a broader staffing restructure could follow.
- School Resource Officer (SRO) at the middle school (staffing to be provided by Urbandale Police Department under a 28E agreement): Approved (Yes 7 / No 0) contingent on a successfully executed 28E agreement and final city budget approval; district to pay 75% of salary and benefits as specified in the draft agreement.
- Public hearing set for proposed property tax levy for fiscal year beginning July 1, 2025: Approved (vote by voice; motion carried). Board set the March 24, 2025 public hearing date.
- Superintendent contract extension (one year extension per contract terms; board notification required by March 1): Approved (Yes 7 / No 0). The board voted to extend the superintendent’s contract by one year.
Two attempted motions related to conference affiliation failed (see separate article): one conditional (tied to Little Hawkeye reaching 10 members) failed 2–5; an unconditional acceptance motion failed 3–4.
Ending: The board adopted a package of operational, procurement and personnel items intended to keep scheduled capital work on track, to add administrative capacity in athletics, and to maintain district operations; several votes were unanimous by roll call. Several items require subsequent administrative follow-up (contract finalization, bidding, and city agreement on the SRO 28E).
