Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Facilities topic
No spam. Unsubscribe anytime.
Consultant presents Pleasant Hill facilities assessment, offers districtwide and phased rollout options
Summary
McKinstry presented an integrated facilities assessment of Pleasant Hill Elementary and demonstrated a capital-planning tool the firm says the district would own. The vendor proposed a districtwide rollout at about $285,000 or a three‑site phased option at about $89,000; the board did not take final action.
Dylan Fontaine, program manager for McKinstry in Tennessee, told the Cumberland County Board of Education during a work session that McKinstry completed an integrated facilities assessment of Pleasant Hill Elementary and is offering the district a browser‑based capital‑planning tool paired with building‑level reports and an inventory workbook.
The Pleasant Hill review covered roughly 372 distinct asset line items, Fontaine said, and included condition assessments, remaining useful life estimates and replacement‑cost pricing for systems ranging from HVAC units to roofing and site infrastructure. "This is asset specific information," Fontaine said. "Observe remaining life, estimated replacement cost, asset conditions, energy impact, occupational impact for each individual piece of equipment within a building." Riley Braun, McKinstry buildings engineer for the Southeast, led the on‑site survey and the capital‑planning demonstration.
Board members and staff were shown a one‑page executive summary and a live demonstration of McKinstry's online planning tool. The demonstrators showed how the platform maps buildings, lists each captured asset and can filter priorities by condition, operational impact, replacement cost or remaining life. McKinstry representatives said the district would receive indefinite access to the tool without an annual subscription fee; McKinstry would provide onboarding and optional maintenance support as part of a partnership arrangement.
McKinstry proposed two procurement options. The firm estimated a districtwide implementation covering all remaining schools — elementaries, middle schools and two high schools including athletic‑field assets — at about $285,000. As an alternative, McKinstry offered a phased approach for three additional elementary schools at about $89,000. "There are economies of scale if we go and do more buildings at one time," Fontaine said, explaining the cost differences.
Board members asked how much effort asset tagging would require and whether the vendor would supply maintenance support. Braun said McKinstry can tag assets with QR codes or other identifiers during the inventory work and can align those tags with the district's work‑order system to avoid duplicate datasets. The firm confirmed it would not supply permanent “boots on the ground” maintenance staff; rather, McKinstry provides data and tools that, the presenters said, Mary Bray and district maintenance staff could use to prioritize and schedule work more efficiently.
No formal procurement vote was taken at the work session. District staff said the board will receive McKinstry's proposals and can place the item on a future agenda for formal action if it wishes to pursue the pilot or a larger rollout.
If the board directs staff to proceed, staff and members could expect site inventories, the inventory workbook, building reports, the online tool and optional asset tagging as deliverables. The district also received a timeline estimate for the Pleasant Hill pilot work and follow‑up proposals for broader implementation.
