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Council presses consultants on overages after Kimberly Horne change‑order invoice
Summary
Council debated an outstanding invoice to Kimberly Horne Associates for $15,552.42 covering work done before a June 11 work stoppage and directed staff to notify consultants of the council’s expectation that they not exceed contract amounts without prior approval; the item will return to the Oct. 22 agenda.
Council discussed a change‑order invoice tied to an amendment with Kimberly Horne Associates for an amount not to exceed $15,552.42, described by staff as payment for services rendered prior to a June 11 work stoppage.
Staff said the invoice reflects work performed before the stop; the original requested increase had been approximately 25% (about $28,000) earlier in the year but that larger amount had not been approved. Council members repeatedly said consultants should not exceed contract amounts without prior authorization and discussed enforcement options, including withholding payment should a consultant go over scope "without prior approval." Wade Ashley told the meeting: "And if they go over budget without prior approval, we're not gonna pay them."
Staff described an internal monitoring process in which an administrative assistant (Jessica) tracks invoices and notifies project staff when spending reaches approximately 75 percent so staff can address potential overages. Council directed staff to notify all consultants about the council’s expectations and to return this matter for council consideration on Oct. 22, after further review and discussion with the interim city manager and counsel.
Outcome: no formal payment decision was made at the meeting; council directed staff to follow up and to return with recommendations at a future meeting.
