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EDC finalizes awards planning with lieutenant governor to appear; sponsors and registration are priority
Summary
The EDC confirmed the lieutenant governor will speak at the annual awards event and prioritized securing sponsors and registration details to finalize the brochure and catering; staff noted $1,700 in carryover funds and a room capacity listed at 250 but practical capacity nearer 180.
The Economic Development Committee confirmed the lieutenant governor will speak at its upcoming year-in-review awards event and moved to finalize sponsor outreach, registration logistics and catering plans.
Laura (Community Development staff) and event co-organizers said a sponsorship list and sponsor logos are needed promptly because brochure printing and catering commitments depend on confirmed sponsors. Committee members described a sponsorship-driven ticket model and discussed using about $1,700 in leftover funds to secure a photographer and awards, while raising an estimated $1,900 to cover other event costs.
Committee discussion included venue capacity: event materials list the room at 250 but members cautioned actual seating for a buffet arrangement could make practical capacity closer to 180; the EDC recommended a registration deadline and closer head-count management. The committee also discussed awardee guest limits, with award winners allowed to bring up to five guests, and practical registration and name-tag logistics handled by Curry.
Committee members agreed to divide sponsor outreach among ambassadors and to share a previous invitation email as a template. Westboro TV will produce video profiles of award recipients and the committee will gather sponsor logos and participant lists ahead of the event.
Next steps: staff will collect awardee guest lists, circulate a master invitation list, gather sponsor logos, publish a registration link and set a registration deadline to manage venue capacity. No formal vote on the event budget or scope occurred during the meeting.
