Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Records Retention topic
No spam. Unsubscribe anytime.
City staff recommend adopting updated 2025 state records‑retention schedule
Summary
Recorder Walter recommended the council adopt the state's 2025 updated city general records retention schedule (OAR chapter 166 division 200 referenced) without additional longer retention periods; staff will return with an amending resolution.
Recorder Walter briefed the council on the state’s updated city general records retention schedule and staff’s recommendation that Junction City adopt the 2025 schedule without special extended retention periods.
Walter said the state update (OAR chapter 166 division 200 referenced in the packet) reworked definitions and renumbered sections; staff reviewed department feedback and recommended using the new schedule rather than maintaining the city’s longer retention items adopted in 2016 (Resolution 1141 was referenced as the 2016 adoption). The recorder explained some categories (for example certain police records and body‑worn camera video) remain unique under state rules and city policy must align with those statutory timelines. Staff said they will return to council with a resolution amending the local schedule if council concurs with the recommendation.
Council response: members generally supported aligning with the state schedule to reduce administrative burden and directed staff to return with the resolution.
