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IT director outlines end-of-life hardware; motion made to authorize up to $144,200 from fund 41
Summary
IT staff outlined aging storage, switches and Windows PCs that cannot upgrade to Windows 11, citing security risks and outages; a motion was made to authorize use of fund 41 up to $144,200 to replace priority equipment. The transcript records the motion but does not record a vote.
An IT staffing representative (Speaker 2) presented a prioritized list of equipment for replacement, citing hardware at end-of-life, security vulnerabilities, and repeated outages. Items listed included SAN storage, network switches for inter-site connections, UPS units for redundancy and Windows PCs that many cannot upgrade from Windows 10 to Windows 11.
Speaker 2 described risks: "Windows 10 was just phased out October... it'll be less and less secure." On unit costs and budgeting, Speaker 2 said high-end web pricing was used for the estimate and suggested a central replacement or phased departmental approach. Speaker 2 offered a rough per-unit average: "I think 200 and it kind of averages out, I think, to 900 a piece."
Speaker 5 made a motion "to be authorized the IT department to utilize the 41 funds up to 144,200." The motion was seconded; the transcript records the motion but does not include a roll-call vote or tally. The motion text and pricing should be verified against procurement quotes and the clerk's budget records before any purchase orders are issued.
Next steps: staff to obtain quotes, confirm which PCs can be upgraded versus replaced, and return with refined cost estimates and a procurement recommendation.
