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Commission reviews changes to travel-per-diem policy, proposes $80 in-state daily rate
Summary
Staff proposed updating Policy 402 to set an in-state per diem of $80 (breakfast $20, lunch $20, dinner $40), require itemized receipts or department-head approval for exceptions, and require another elected official to sign reimbursement requests for commissioners; the commission asked for a cleaned draft to return next meeting.
The Duchesne County Commission discussed a comprehensive update to travel and reimbursement rules (Policy 402) on June 30. Judy Stevenson and HR staff proposed setting an in-state per diem at $80 divided into $20 breakfast, $20 lunch and $40 dinner, and removing the instruction to simply follow GSA rates for in-state travel. The proposal would continue to follow GSA rates for out-of-state travel.
Commissioners debated receipt requirements and exceptions. The draft requires itemized receipts for reimbursement and allows department-head or elected-official approval as an exception for non-itemized receipts. For elected officials and commissioners, staff proposed a sign-off requirement by another elected official before reimbursements are processed; commissioners discussed whether another elected official (rather than a commission meeting) can approve such submissions when the full commission is not available.
The commission also discussed vehicle-use policy; staff signaled a forthcoming vehicle-use policy (Policy 405) and discussed reimbursement rates for personal-vehicle use versus fleet vehicles. Commissioners asked staff to add a lower reimbursement rate for personal-vehicle use when a fleet vehicle is available and to require proof of current insurance when an employee uses a personal vehicle for county travel.
Action: staff will prepare a cleaned draft incorporating the $80 in-state per diem, receipt-exception language, the elected-official sign-off requirement and a proposed personal-vehicle reimbursement adjustment for return at a future meeting.
