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Commission and MBA approve multiple purchase requests, hold one invoice pending delivery documentation
Summary
Commissioners and the Daggett County Municipal Building Authority approved purchase requests for vehicle frame replacement, remote-access software, weed-control chemicals and road base delivery, and approved open invoice registers; the CNH Skyway invoice will not be paid until truck load tickets are provided.
During its July 15 session the Daggett County Commission and the Municipal Building Authority approved a series of purchase requests and reviewed open-invoice and disbursement records, while emphasizing documentation controls for payment.
Key procurement actions approved included:
- A purchase order to Salt Lake Valley Auto Group for $14,780 to replace a cracked frame on a 2021 Dodge 3500 plow truck (labor $8,800; new frame $5,480). Commissioners approved the request after discussing insurance implications and noting the repair is fleet-critical.
- A sole-source subscription to BeyondTrust for privileged remote access for the IT department ($5,941.51). Staff said title companies share subscription costs; the county has budgeted the purchase.
- A sole-source purchase to Warren Chemical for $14,682.71 for weed-control chemicals for the weed department.
- A purchase request to CNH Skyway Construction for 800 yards of road base and delivery for $56,504 for the county’s community center project; commissioners approved the purchase request but reiterated policy that payment will not be issued until truck load tickets and delivery documentation are received. The MBA subsequently approved the open invoice register dated 07/10/2025 (total $38,684.97) with the conditional hold: the CNH invoice of $6,319.97 will not be paid until load tickets match the delivered quantity.
County staff emphasized standard controls: invoices for delivered material should be accompanied by load tickets before disbursement. Commissioners said staff may tentatively approve disbursements but should hold checks until required documentation arrives. The commission and MBA also approved standard disbursement summaries for the period and a small reimbursement register.
No contract awards beyond those purchase requests were finalized at the meeting, and commissioners directed staff to follow up on documentation and to bring any unresolved items back for authorization.
