Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Municipal Finance topic
No spam. Unsubscribe anytime.
State auditors flag documentation gaps in federal grant contracts, Tenino staff prepare corrective plans
Summary
Tenino’s Clerk/Treasurer reported state auditors issued one finding on the regular audit and one on the single (federal) audit for missing prevailing‑wage contract language and certified payroll records; staff prepared corrective action plans and plan to implement procedures to improve reconciliations and certified‑mail reporting.
During the Aug. 12 meeting the city’s Clerk/Treasurer reported results of an exit interview with state auditors and described steps to correct identified deficiencies.
The clerk said auditors issued one finding on the regular audit and one on the single audit related to federal grant money. The single‑audit finding concerned a Community Development Block Grant (CDBG) project for a pool in which the city did not include prevailing‑wage language in contractor contracts and did not document weekly certified payroll submissions, even though the work appears to have paid prevailing wages.
"We got a finding on our regular audit and 1 finding on our single audit, which is federal grant money," the clerk reported, and said corrective action plans and a city response letter were prepared and reviewed during the exit interview.
Staff estimated the next year’s audit cost at about $35,000 and noted an outstanding IRS quarter discrepancy of approximately $14,017 that the city is investigating. To reduce future record problems staff said report mailings will be sent certified where appropriate, and they committed to implementing the auditors’ corrective actions.
Councilors and staff also discussed establishing a formal repair-and-replacement (ER&R) reserve for vehicles and equipment to smooth future capital costs and suggested routing surplus‑vehicle proceeds into that fund if adopted.
Staff said they will circulate the auditors’ corrective plans to councilors and continue follow up to implement the required documentation and payroll procedures.
