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Committee says architect contracts signed, mapping done; schedules and community outreach planned
Summary
The committee reported that architects for the Golf Club building have contracts and purchase orders in place and have completed building mapping; architects will present conceptual drawings at the July 11 meeting. The community center on Phillips Street remains without an architect and is months from relocation; select board awarded Bay State Commons work to a firm referenced in the transcript as 'bh and a'.
Committee members reported June 27 that procurement steps are complete and early site work is underway for two municipal projects.
Christy told the committee the contract for the Golf Club Building architect is signed and the town’s purchase order has been processed; she said the firm will be invited to the July 11 committee meeting to present conceptual drawings. Jim Stewart said the firm has completed an initial walkthrough and performed mapping and that a Matterport 3D rendering and measurements were planned or already completed. The committee agreed Jim Stewart would serve as the town’s point of contact and coordinate with Matt, who has building access.
Separately, Christy reported the Phillips Street site — intended for a communications center for fire and police — is still awaiting an architect; the Owner’s Project Manager has begun work and the committee expects procurement to take months before relocation is possible.
Members also discussed Bay State Commons, saying the select board voted to award that architect contract to a firm the transcript references as "bh and a" (also referenced as BH&A); negotiation of a price proposal and community outreach were described as underway, with outreach possibly starting in July. Given tight schedules, members asked architects for biweekly updates and a timeline of deliverables through mid-September so materials can be prepared for FINCOM, the SOC board and Town Meeting ahead of the October 10 target.
The committee discussed involving the historic commission (a letter to the state was mentioned) and suggested an open house to help the public see building conditions and provide feedback. Several members cautioned that historic commission input could affect timing, and they agreed to coordinate communications among stakeholders.
