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Select Board authorizes Harvey’s contract, approves $80,649 town credit and reimbursement arrangement
Summary
The Select Board authorized the town manager to finalize and sign a revised contract with Harvey's, recording a town credit of $80,649 and a reimbursement just under $60,000 after an FY24 billing error and software transition; the contract would run until 06/30/2025 with mutual options for two one‑year extensions.
The Westborough Select Board voted to authorize the town manager to finalize and execute a revised contract with Harvey's (the town's waste and recycling contractor) and to approve a side‑letter documenting credits owed to the town after billing errors were uncovered.
Town staff told the board that an error in billing in fiscal year 2024 and a subsequent software transition at Harvey's led to overbilling on reported tonnage. Staff identified an $80,649 credit due to the town and said the vendor would also reimburse the town for an additional amount ‘‘just under $60,000.’'
Staff summarized the contract terms as running through June 30, 2025, with mutual options for two one‑year extensions. The board moved to authorize the town manager to finalize and execute both the contract and an accompanying side‑letter summarizing the credits and reimbursements; the motion was seconded, and the board voted in favor.
What the record shows: board discussion focused on confirming the numbers and authorizing staff to draft and sign the side‑letter documenting the credit. The motion was moved from the floor and recorded as carried (the meeting transcript records the motion and an affirmative vote). The board did not specify here any further changes to ongoing service levels or service scope; staff said a separate agreement would collect the previously agreed numbers.
Follow up: staff will provide the final side‑letter and the executed contract for the board record and will return to the board if further adjustments are needed.
