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Council adopts Resolution 2025‑12 formalizing cash receiving and deposit controls
Summary
Wellsville City adopted Resolution 2025‑12 to document internal controls for cash receipts and deposits following a fraud‑risk assessment; staff said the policy formalizes existing two‑person checks, anytime deposit processing and other procedures. One council member announced an abstention in the voice vote.
City staff presented Resolution 2025‑12, a policy formalizing Wellsville's internal controls for cash receipts and deposits as part of a fraud‑risk assessment follow‑up. Scott Wells said the resolution places in writing the checks and balances already practiced by staff, including two‑person cash counts and same‑day processing for checks via an anytime‑deposit system.
Denise, who described implementing the anytime‑deposit system, said the method lets staff process check payments and deposit them the same day through an online‑connected machine. Council members asked whether the second person required for counts needed to be a city employee; staff replied the second person has always been a city person but that the key requirement is a responsible, informed person.
A motion was made to adopt Resolution 2025‑12; the motion carried on a voice vote with one council member indicating they would abstain. The resolution number recorded in the meeting was 2025‑12; staff will file the policy as the city's written internal control for cash receipts and deposits.
