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Decatur approves OpenGov asset‑management contract to modernize public‑works tracking
Summary
The commission approved a prorated OpenGov subscription and professional services to implement enterprise asset‑management tools, a multi‑year procurement projected to cost about $58,000 annually after launch and aimed at improving maintenance, capital planning and SeeClickFix integration.
The City of Decatur approved an OpenGov enterprise asset‑management contract and professional‑services agreement on Jan. 21 to centralize asset tracking, work orders and capital‑planning data.
Public‑works staff reported a competitive RFP process: seven vendors responded, five were shortlisted for in‑person presentations, and the selection committee recommended OpenGov. Langston Leek and Kim Watley explained the purchase is intended to unify work orders, connect with the city’s GIS and SeeClickFix citizen‑request platform, and better forecast capital needs.
Staff requested a prorated subscription for Feb. 1–June 30, 2025 ($24,172.50) plus professional services for build‑out and training ($66,744), for a total initial authorization of $90,916.50. Annual subscription costs proposed to begin July 1, 2025 were presented at $58,000 for FY26, rising to $60,000 in FY27 and $63,000 in FY28.
Kara Scherer, assistant city manager for Public Works, said the software will allow crews to tie completed work orders to specific assets (for example roofs, storm structures and street segments), program recurring tasks, and improve capital‑project forecasting. "Once the work order is completed, it gets tied back to our GIS system," Scherer said.
Commissioners asked for transparency on competing bids and received a summary of proposal totals across vendors, which ranged from approximately $159,316 to $1,560,000 for three‑year implementations; OpenGov’s initial three‑year proposal had been roughly $222,449 before the negotiated prorated and professional‑services figures presented tonight.
The commission approved the OpenGov authorization by voice vote and asked staff to budget recurring subscription costs beginning in the FY26 budget proposal.
