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Emery council reviews CDBG-funded restroom plans, Davis-Bacon and bidding requirements
Summary
Council members reviewed CDBG-funded restroom and concession-area plans and discussed mandatory advertising, Davis-Bacon wage compliance, and a likely three-week bidding window; staff will post required documents and finalize bid dates once CDBG language is received.
Council members reviewed the plans for a CDBG-funded restroom and small concession area at the Jan. 14 meeting and heard that the project is ready for advertisement pending required documents from the CDBG contact (Julie).
The presenter said CDBG procurement rules and Davis-Bacon wage requirements apply to the project. The town must publicly advertise the solicitation using specified outlets (local posting plus federal procurement portals such as SAM.gov as required for federally funded work), invite a list of pre-identified contractors and allow an appropriate bidding window. The presenter recommended at least three weeks for the bidding period and described common steps: pre-application, pre-bid meeting, advertisement, bid opening, a 7-day wait period after award documentation, and a pre-construction meeting.
Council debated electronic sealed submissions versus hard-copy bids; some members argued electronic bids reduce barriers for distant contractors while others said a contractor willing to drive a hard copy demonstrates greater commitment. The presenter noted the town can accept electronic sealed submittals and unseal them during a meeting or collect hard copies and open them on-site.
Council members asked the presenter to add a $2.20 item to concession pricing language and confirmed restrooms will include center floor drains, metal partitions and an exterior drinking fountain. Staff were directed to await the CDBG-required solicitation language from Julie and then post the advertisement on the required sites and in local outlets, coordinate pre-bid meeting dates, and proceed with standard Davis-Bacon documentation and certified payroll tracking when the contract is awarded.
No award decision was made at the meeting; council agreed to finalize posting dates and advertisement language once the CDBG documents arrive.
