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Finance Committee approves bid waiver to contract AeroCloud for airport common‑use check‑in system
Summary
The Finance Committee approved waiving the competitive-bid process so the airport can contract directly with AeroCloud for a five‑year common‑use check‑in and gate system; staff said the contract price is $159,443 with ongoing licensing of about $22,000 a year and that Year‑1 includes one‑time hardware costs (a transcript figure for first‑year cost was unclear).
The Finance Committee voted without objection to waive the competitive‑bid process so the airport may contract directly with AeroCloud for a five‑year common‑use carrier system that will allow any airline to use any check‑in counter or gate.
An airport presenter told the committee the five‑year price offered by AeroCloud is $159,443 and said the first year includes one‑time hardware costs; staff described an ongoing licensing fee of about $22,000 per year thereafter. The presenter said the system will cover eight stations — four counters, three gates and a mobile unit — and is intended to speed the airport’s ability to serve Breeze and other carriers.
“This system, once installed, will allow, essentially, any airline to use any check‑in counter or gate,” the airport presenter said. When asked about the industry‑wide outage earlier this year, a staff member (Jose) said that outage was not specific to AeroCloud and that some common‑use providers, including AeroCloud, had stayed functioning for some carriers.
Committee members asked whether baggage handling would be affected; staff described the system as a virtualized feed that allows each airline to log in to shared hardware while operating its own back‑end processes and said baggage operations would not be disrupted.
A motion to approve the waiver was made, seconded and passed with no objection. The committee’s approval allows staff to proceed with negotiating and executing a direct contract with AeroCloud; the transcript records the dollar totals described above and a note that the Year‑1 figure as read aloud in the meeting was unclear in the record.
The committee recorded no roll‑call votes in the transcript; the chair announced approval by voice vote. The item is scheduled for consent on the full council agenda later the same day.
