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Vendor proposes to sell 141 vehicles and lease 50 to modernize Clay's district fleet
Summary
Enterprise Fleet Management told the board Clay County's 241 "white fleet" vehicles are aging and underused; the vendor proposed a hybrid plan to sell older units and lease replacements, arguing it will lower operating costs and generate equity to fund a fleet program.
A vendor briefing at the Jan. 27 Clay County School Board workshop presented a detailed plan to overhaul the district's non-bus vehicle fleet, with potential budget and operational implications but no contract authority taken at the workshop.
Jean Renee Fortis (identified in the presentation materials from Enterprise Fleet Management) said the district's white-fleet inventory stands at 241 vehicles with an average age of roughly 10 years; about 42% predate key safety features such as backup cameras and automatic emergency braking, she said. Enterprise reported that 58 vehicles have more than 100,000 miles and that the current acquisition approach (about 17 vehicles per year) would keep the fleet aging toward 13—14 years without a new capital plan.
Enterprise proposed a hybrid, staged strategy: retain the district's best 100 vehicles, lease 50 vehicles through an open-ended Sourcewell contract (which the vendor described as carrying no mileage penalties and leaving resale equity to the district), and sell around 141 vehicles strategically to capture resale equity and seed an internal replacement fund. The vendor estimated lease payments for 50 units at about $613,000 annually over 60 months and suggested that realized equity from sold vehicles could make the first 1— years financially manageable or even net-positive.
Board members asked pointed questions about insurance, the district's ability to absorb fixed lease costs during a tight budget year, and the practical timeline for replacing vehicles. One board member said the open-ended lease model and the equity component were more attractive than a traditional closed-end lease; another raised concern that fixed annual payments could reduce flexibility in low-revenue years. Enterprise representatives said the program can be implemented in phases (5, 10 or 50 vehicles to start) and described tools for fleet forecasting and a dedicated account-management team to monitor resale timing and costs.
What happens next: the white-fleet proposal is an agenda item and will return to the board with more detailed district-side analysis (insurance impact, exact vehicle selection, and cashflow modeling) before any commitment or vote.
