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Council pushes back on Verde Hill Ranch request to change road‑maintenance agreement terms
Summary
Interlaken staff outlined a proposed amendment from Bergie/Verde Hill Ranch seeking a simpler lots‑only billing formula, extended invoice timelines and annual billing; council members said they will require changes (shorter review windows, late fees, quarterly billing) before accepting the amendment and tied further consideration to receipt of outstanding payments.
Interlaken — The council reviewed a proposed amendment to a 2018 road‑maintenance agreement (RMA) from Bergie/Verde Hill Ranch that would replace the town’s current two‑factor billing formula (lots and shared surface area) with a simpler lots‑only share, extend invoice payment windows and limit billing frequency to once per year.
Staff said Bergie/Verde Hill previously paid the town as part of a settlement and that, historically, the parties had collected roughly $33,000 under earlier arrangements. The amendment request would change the timing: instead of 14 days to pay, the proposal would give 30 days, plus a separate review window that could add up to 60 more days, allowing as much as 90 days total before payment. Bergie/Verde Hill also proposed being billed only once annually.
Council members objected to extended review windows and once‑a‑year billing because it could delay reimbursement for road repairs; they noted Bergie/Verde Hill has a history of slow payments and suggested adding late fees and a shorter billing cadence (quarterly) instead. Staff said the town has no obligation to accept the amendment as drafted and will ask the developer’s lawyer to revise the proposal and to make outstanding payments current before the council gives further consideration.
Next steps: staff will request revisions to the amendment (shorter invoice review timeline, late‑fee schedule) and will not proceed until the current invoice is paid; council expressed openness to reasonable formula changes but emphasized protecting the town’s cash flow and ability to perform repairs.
