ADS shows new project dashboard and portfolio model; 68% of projects shown as on track in annual snapshot

Stacy Gibson Greenfield, ADS chief program officer, told the Senate Institutions committee the agency has reorganized its project management into four portfolios and now maintains an enterprise-level dashboard to track project status, schedule and budget variance.

Greenfield said the agency ran the data for the annual report on New Year's Eve to capture a point-in-time snapshot. "At that time, we had 48 active projects, 68% of them were on track, 25% had risks that were being managed, and 7% were at that level where we needed leadership to get involved," Greenfield said. She added the dashboard is refreshed weekly and that project managers update the underlying tool every Friday to keep the dashboard current.

ADS described a standardized intake and triage process that brings business architects and a chief performance officer into early discovery, with three possible outcomes: process improvement using existing tools, reuse of an enterprise solution, or procurement and a full PMO-managed implementation. Greenfield and other presenters said this approach has already reduced unnecessary procurements and improved alignment on business outcomes.

Presenters walked the committee through dashboard widgets showing active project counts, color-coded status (green/yellow/red), and inventory tables listing project start, implementation start and estimated completion dates. ADS emphasized that red flags indicate a need for leadership attention rather than project failure, and they pointed to resource constraints and funding delays as common reasons projects move into red.

Next steps: ADS invited committee feedback on additional dashboard columns and drill-down capabilities; the agency said it is exploring tools to automate trend analysis and reduce manual data entry into the dashboard.