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Committee votes to retain prior executive-session minutes and destroy some older audio recordings
Summary
On Jan. 26 the state's attorney advised the Ways and Means Committee to continue holding minutes for confidentiality and to destroy executive-session audio recordings older than two years unless they relate to pending litigation; the committee voted unanimously to adopt the recommendation.
The Ways and Means Committee on Jan. 26 accepted a recommendation from the state's attorney's office to continue holding previously produced executive-session minutes because confidentiality still applies, and to destroy executive-session audio recordings that are more than two years old except where those recordings relate to pending litigation.
The state's attorney presented the recommendation in committee and said the office supports continued retention of minutes while authorizing the destruction of certain older audio files. The chair called for a vote; the motion passed unanimously.
The county did not specify a statutory citation or list individual recordings in the meeting record. The committee recorded the action as approved and provided no additional qualifiers on which litigation exceptions apply beyond the statement that recordings relating to pending litigation will be retained.
