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Council tables full Warren Valley resurfacing, asks administration to pursue 2‑inch overlay and cost sharing
Summary
After lengthy debate about cost and contractor selection for the Warren Valley parking lot and a broader street pavement contract, council members asked administration to pursue a 2‑inch overlay alternative, seek school‑district and tenant contributions, and return with a contract that includes before/during/after photos and inspection signoffs.
Council members on Aug. 12 debated how to proceed on a proposed full resurfacing of the Warren Valley parking lot and a larger street pavement program. Staff presented bids and options; some councilmembers argued the full 20‑year rebuild was fiscally impractical this year and recommended a $500,000 2‑inch overlay alternative and negotiation with the Crestwood School District and the building tenant to share costs.
The conversation covered: whether the school district had been contacted or agreed to contribute, the city's limited fund balance, the risk of 'kicking the can' with short‑term patches, the value of a longer‑lasting 20‑year fix versus cheaper 4‑ to 5‑year repairs, and a history of prior negotiations and communications. Council amended a motion to refer the Warren Valley item back to administration to pursue the 2‑inch layover, ask the school district and tenants for financial contribution, and return next council meeting with pricing and the contract form.
Relatedly, the council considered a separate multi‑year as‑needed street pavement program (2025–2027). Staff recommended awarding the as‑needed pavement contract to the lowest responsive bidder (A and G Construction). Several councilmembers voiced concerns about historical workmanship on some concrete projects, contractor relationships, and inspection capacity. As a condition of award, the council required contract language mandating time‑stamped before/during/after photos for each section, inspector initials on invoices at each inspection, annual renewals (three‑year term with yearly review), and termination‑for‑cause provisions. The award was approved pending those contract modifications and review by council.
Council also requested more aggressive documentation on future projects (photos and time stamps) and emphasized tighter supervision of assigned sections. The administration agreed to expedite revised contract documents and to bring detailed cost breakdowns to the next meeting.
