Board directs clarifying language to ensure affected board members are consulted on facility trigger discussions
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Summary
After examples of confusion about committee participation, the board asked staff to amend the enrollment trigger document and Policy A13 so facilities committee chairs consult affected board members prior to initial committee meetings and include timing language about prior consultation.
The board reviewed the draft enrollment‑trigger document and Policy A13 (school consolidation/closure) after facilities committee members raised concerns about how affected board members are notified and involved.
Facilities chair presented two examples in which a board member expected to be involved or to receive advance notice; board members described different expectations about whether "involve" meant consult prior to the meeting or notify after the fact. The facilities chair proposed keeping wording such as "consult" and adding an explicit timing requirement that the facilities chair consult with the board member representing the affected school in advance of the initial meeting and throughout the process as appropriate.
Board members agreed that committees should not be routinely 'bumped' and that a committee member should not be replaced without that committee member's consent. The board directed staff to return with revised wording in the trigger‑point document and recommended edits to Policy A13 to align the two documents. No formal vote was required; staff will draft the changes and return them for board review.