School committee OKs up to $200,000 to replace aging Chromebooks as FY26 projections show modest surplus

The Longmeadow School Committee on Jan. 27 approved a finance subcommittee recommendation to spend up to $200,000 from fiscal 2026 funds to replace the district’s oldest Chromebooks.

Finance staff told the committee the district has roughly $208,000 in estimated available balance for FY26. “The report shows an ending estimated balance of $208,000,” the finance presenter said, adding the figure was a conservative projection. The request covers replacement of about 1,250–1,300 devices that are between 4½ and 6½ years old.

Committee members were briefed on the FY27 outlook ahead of the superintendent’s Feb. 3 budget recommendation. The superintendent said the state budget release indicated the district will receive “just the hold harmless amount, which is about $75 per student,” a rise he characterized as likely to fall short of projected expenditure growth, including higher utilities and anticipated salary increases.

The finance presenter said vacancies, especially in paraprofessional roles, have contributed to available funds this year but cautioned that staffing costs are a primary driver of next year’s budget. Committee members asked questions and the finance subcommittee’s recommendation to authorize up to $200,000 for Chromebook purchases was moved, seconded and approved by roll-call vote.

What’s next: IT and finance staff will proceed with procurement planning and report back on exact replacement counts and remaining funding needs for devices not covered by the FY26 transfer.

Vote: Motion to approve use of up to $200,000 (finance subcommittee recommendation) — approved by roll-call vote.