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Council reviews creation of full-time city clerk and executive administrator roles
Summary
Council received first readings and asked for job descriptions after staff proposed expanding the council clerk role (to be filled by Zach Sherman) and creating a budgeted executive administrator for Public Utilities and Code Enforcement; members requested clarity on reporting lines to avoid dual supervision.
Council’s employee and community relations committee discussed two budgeted positions included in the annual budget: an expanded council clerk/city clerk role and an executive administrator position for Public Utilities and Code Enforcement. The ordinance for the city clerk (Ordinance 2026-1) received a first reading and members requested a written job description before further action.
Administration said the council clerk’s scope would be expanded and that Zach Sherman is expected to serve in the role; staff emphasized the intent was not to add headcount but to change the title and responsibilities. Council members asked who the city clerk would report to in different contexts — to council when clerking council business and to administration when serving as clerk for other administrative boards — and urged safeguards so the employee is not left with conflicting supervisors.
On the executive administrator position, staff said Code Enforcement and Public Utilities currently lack an administrative lead; the new role would handle administrative duties now performed by union employees or by other offices, improve oversight for a multi-million-dollar enterprise and free operational staff for core work. Council requested the ordinance and job description at the next meeting and scheduled a brief committee discussion.
Next steps: bring job descriptions and finalized legislation to council for review in a subsequent meeting; committee time was requested for both positions.
