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Port Urban Enterprise Association selects revised logo, approves QuickBooks budget and routine financial items
Summary
At its Jan. 21 meeting, the Port Urban Enterprise Association agreed to proceed with a revised logo (concept 2) to be finalized by email, approved up to $1,000 to implement QuickBooks Online, approved minutes and financial statements, and discussed digitizing records and banking options.
Speaker 1 (board member) called the Port Urban Enterprise Association to order on Jan. 21 and led the Pledge of Allegiance. The board opened and closed its annual corporate meeting, approved minutes, and then opened the regular board meeting.
The board voted to approve corporate minutes from Jan. 15, 2025, and regular meeting minutes from Dec. 17, 2025. Speaker 3 (board member) moved to approve the corporation minutes; Speaker 1 seconded and the motion carried. Later, the claims docket and program administration items — including a business-sign grant to Enzo’s and a grant to April Kelly — were presented and approved with Speaker 4 recorded as abstaining on the claims vote. Financial statements were also approved after no questions were raised.
A primary operational decision at the meeting concerned a redesign of the association’s logo. Staff (Speaker 2) presented several revised concepts, including color and black‑and‑white variants and a simplified mark. Board members discussed legibility, spacing for banners, and color choices. Speaker 3 said, “I think if for my 2¢, I think I like concept 2,” while Speaker 1 said they preferred concept 1’s color. The board agreed to proceed with concept 2, ask staff to incorporate color elements from concept 1 and to adjust fonts and symmetry, and to circulate the final proof by email for a sign‑off vote.
On software and operations, Speaker 2 summarized QuickBooks Online tiers and costs (a mid‑level plan was discussed at roughly $130 per month). Speaker 1 proposed budgeting up to $1,000 to begin QuickBooks implementation; the motion to authorize up to $1,000 was moved and approved (meeting discussion later identified the mover as “Scott,” cited by another speaker). Speaker 2 also reported ordering a Dell workstation and asked about adding Office 365; Speaker 1 noted a nonprofit version of Microsoft services may be available and offered to assist with setup.
The board received an update on a records‑digitization plan: a vendor in Chesterton will collect boxes marked either “scan and save” or “scan and destroy” and begin work by the end of the month. Staff also reported that waiver paperwork had been signed and submitted to the auditor’s office and that the waiver fee had been paid; the item is now pending processing by auditor staff.
Other operational items included outreach and events: Speaker 3 and others praised the recent "Business Made Social" event held at the renovated firehouse (a project partially supported by the UEA), and Speaker 1 said the board would review outstanding incentive invoices in February. Speaker 1 reported discussions with banks, including PNC, about improving money‑market returns and said further conversations with Mary Anne will continue ahead of a February update.
Speaker 3 moved to adjourn the meeting; Speaker 1 seconded, the vote carried, and the meeting ended.
Votes at a glance: corporation minutes approved (motion carried); regular minutes approved (motion carried); claims docket approved with one abstention (Speaker 4); financial statements approved (motion carried); up to $1,000 authorized for QuickBooks implementation (motion carried).
