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Veterans service donation fund, gas-card program and 1099 concern flagged for policy update
Summary
Commissioners reviewed the veterans service officer's use of a donation fund and gas-card program for veteran transport, learned the donation balance and that 1099 reporting rules may affect volunteers, and asked staff to draft an ordinance/policy to formalize the fund and usage rules.
Perry County reviewed the veterans service office’s use of donation funds and a gas-card program that helps transport veterans to appointments. Staff reported a donations balance of roughly $13,742 and told commissioners that State Board of Accounts guidance means volunteers receiving more than $600 in gas cards over a year may receive 1099 forms.
Speaker 9 explained how the program operates: the veteran service line has a dedicated donation fund that supplements the office’s $2,500 program budget; once the donation fund is depleted the office uses donations to continue gas cards and events. Speaker 4 told the group there is no clear ordinance on the donation fund’s permitted uses, and recommended the county adopt an ordinance or policy so staff and volunteers understand reporting and use requirements.
Commissioners accepted that recommendation and directed staff to draft a policy or ordinance describing permitted uses and reporting procedures for donation funds and to notify volunteers about the tax-reporting consequences of receiving more than $600 in nonemployee compensation.
Why it matters: the State Board of Accounts guidance may trigger tax-reporting responsibilities for volunteers and could change how the program is administered; formal policy will reduce confusion and potential liability.
Next steps: staff will draft an ordinance/policy for commissioners to consider and will confirm whether outstanding or past donations were handled in line with county requirements.
