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Board reviews OSBA-aligned policy updates including student health, AI and student representatives (first reading)

Newberg SD 29J Board of Directors · January 28, 2026

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Summary

The board heard first readings of multiple policy updates drawn from OSBA models — including board member conduct (mandatory reporter language), student representatives (BCBA), updated student health services and emergency plans (EBBA/EBC variants), procurement card rules (DJFA) and a broadly framed AI policy — and scheduled second readings for Feb. 10.

The board reviewed a slate of policy updates recommended by the policy committee and OSBA during first reading.

Director Nichols summarized packet organization and said the updates align with OSBA model language. Notable items included:

• BBF (Board member standards of conduct): updated language includes mandatory-reporter expectations for board members, a change members expressed support for.

• BCBA (Student representatives): the updated policy permits electing up to three student representatives, includes installation oath language, and calls for administrative regulations to define the application and selection process; the board discussed assigning the work to a personnel or ad-hoc subcommittee before second reading.

• EBBA/EBC (Student health services and emergency planning): the district will replace an old first-aid policy with a student health services policy aligned with Oregon administrative rules and require a health-services plan with details about required staff CPR/first-aid certifications; board members flagged the OAR 1-for-60 staff-to-first-aid ratio and asked staff to confirm ARs and manuals.

• DJFA (Procurement/credit card use): staff presented an updated procurement card policy and a related AR/manual for limits and controls; board members clarified these are district-issued P-cards with centralized controls.

• IKJ (Artificial intelligence): the policy committee proposed a broad, 'evergreen' AI policy and recommended keeping classroom-level specifics in ARs; staff said free versions of AI tools currently meet needs and that paying for premium services would require budget decisions.

All items will return for second reading on Feb. 10; the AI policy will be refined with additional AR guidance before final adoption.