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Trail Park grant pays for gaming equipment; staff plans a design-build RFP for playground
Summary
Staff said a $10,000 grant purchased gaming equipment (chess and ping-pong tables) for Trail Park but the advisory board must decide placement before the full playground build; staff plans an RFP possibly combining design and construction to save engineering costs and split the project across two fiscal years.
Bay City parks staff outlined how a small grant purchased outdoor gaming equipment for Trail Park and described an upcoming procurement strategy for the larger playground project.
Speaker 3 told the advisory board that the city received a $10,000 grant that paid for a chess table, ping-pong table and some concrete pads. Staff already has the ping-pong and chess tables in storage but said it was hesitant to install them in a permanent location until the full playground layout and construction bids are finalized. "We already have the ping pong table and chess table at our barn ready to be installed," Speaker 3 said, adding concern about installing equipment and then having to move it later if the playground layout changes.
Board members discussed possible locations shown on a plan: darker-gray sidewalks and red/blue numbered areas on the concept map. Speaker 3 said that earlier plans had allocated more concrete than the board wanted and that the grant-funded items were part of a larger master-plan discussion. The board discussed preserving existing tree cover and avoiding unnecessary tree removal.
On procurement, staff plans to issue an RFP that combines design and construction (design-build), a step Speaker 3 said could save the city money. "If we do it that way and it comes back higher because of doing it combined, we would still have time to put it back out," Speaker 3 said, adding a playground manufacturer representative suggested the city could save "50 to 100,000 or so" by avoiding separate engineering procurements. Staff intends to split construction across two fiscal years to align payments with the budget cycle.
Next steps: staff will finalize the RFP language, get bids, and return concept options to the advisory board for input on final placement before installation of the gaming equipment and playground construction.
