Mayville personnel committee continues handbook overhaul; chapters on pay, separation and reimbursements debated

The Personnel Committee continued its multi‑meeting review of the employee handbook on Jan. 26, taking up Chapter 3 which covers pay arrangements, separation payouts and expense reimbursement.

Committee members agreed to add explicit language about mandatory WRS deductions, clarified that pay stubs are provided electronically and discussed changing separation payout language to require employees to "leave in good standing" and to specify two weeks' notice for standard full‑time employees and 30 days for department heads (the committee requested attorney review of that language). The chair noted vacation is currently provided on the first of the year rather than by anniversary, and the committee suggested clarifying payout timing and any prorated provisions for new hires.

Members also reviewed education reimbursement policy and proposed proration rules tied to continued employment (85% if resigning within two years, 65% within three years as drafted in the handbook), and discussed travel and lodging procedures that update references to check payments in favor of departmental credit‑card use and receipt‑based reimbursement. The committee asked staff to return with redlines and legal counsel guidance on comp/leave payout verbiage and the interplay between sick time and retirement payout language.

A separate proposal to create a weekend incentive pay was discussed; the committee agreed to fold overtime and incentive pay questions into the handbook review and to return the weekend incentive proposal for later consideration. No final policy was adopted at the Jan. 26 meeting.