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County auditor notes timing issue in switch to modified accrual; commissioners renew investment policy, advertise bank bids and approve $549,006.87 in payments
Summary
Officials told the court a one-time timing adjustment tied to a change to modified accrual accounting made expenditures appear over budget; commissioners approved the annual investment policy with no changes, authorized bank-depository bids (due Feb. 19; award Mar. 3) and approved $549,006.87 in accounts payable, including a roughly $385,000 courthouse renovation payment.
County finance staff and the district clerk/auditor briefed the Commissioners Court on Jan. 28 about accounting and pre-audit items arising from a transition to modified accrual accounting.
Finance staff said certain January payments were required to be recorded in December 2025 because the services were incurred prior to year-end. The speaker described this as a one-time timing adjustment that made total expenditures appear to be over budget for the fiscal year (the general fund appeared 12.67% over budget, per the presentation) but emphasized the adjustment does not reflect additional spending or departmental overspending and will be reconciled during the audit.
Officials reported $564,000 in interest collected to date and an ARCA remaining balance "just shy of $407,000." Investment reporting noted approximately $1.741 million in interest on investments (excluding checking accounts). The county said approximately 90% of budgeted general-fund revenue had been collected with the remaining balance expected from property taxes.
On procedural items, the court renewed the county investment policy with no changes after a staff presentation and authorized the county treasurer to advertise for bank-depository bids in accordance with Chapters 116 and 117 of the Local Government Code. Bids were set to be due at 10:00 a.m. on Feb. 19 and awarded during the March 3, 2026 commission meeting.
The court also approved accounts payable totaling $549,006.87 for the meeting, noting the largest payment that day was about $385,000 for courthouse renovation; staff said funds were available to cover the payment. The court carried the motions for the investment policy renewal, the authorization to advertise for depository bids, and the accounts-payable approvals.
Several speakers reminded the court that timing and reporting differences stem from the accounting-method change and will be addressed in the audit; the outside auditors were reported to be assisting with beginning balances.
