County staff urges strict enforcement of Thursday noon deadline for agenda materials

Brenda, a county staff member responsible for records, told the Daggett County Commission on Tuesday that repeated late or missing paperwork is hampering her ability to meet legal and procedural deadlines and is leaving her “vulnerable.” She said packets and change orders are often delivered after the required deadline and asked the commission to enforce the existing requirement that documentation be submitted by noon the Thursday before a Tuesday meeting.

Brenda said late materials force her to scramble while also handling notarizations and candidate filings, and that some items have been bypassing the clerk’s office entirely. “If they are not prepared, we don’t talk about it,” she said, arguing that stricter adherence would protect both the clerk and the county. She also asked that purchase requests, change orders and change directives not be blanket-approved and that staff receive clearer instructions when federal agencies require originals or additional signatures.

Commissioners responded that the Thursday‑noon rule is already in policy and that exceptions should be rare. The chair said exceptions can still be made for true emergencies but agreed that the norm should be timely submission. The commission agreed to adjust the agenda so purchase requests appear under policy and legislation and asked staff to remind departments and outside entities of the deadline.

The practical changes reported at the meeting included a plan to update the agenda layout and send a reminder to staff and external partners about submission deadlines; no formal ordinance or new staff directive was adopted during the session. The commission recessed at 09:53 for a municipal building authority meeting.

What happens next: Commissioners asked staff to circulate the reminder and to follow the existing code; the commission signaled support for enforcing the deadline but did not adopt new written sanctions at the meeting.