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Commission agrees to letter reminding advisory boards to submit approved minutes and records
Summary
Daggett County's clerk reported she is not receiving agendas, minutes, or recordings from multiple advisory boards; commissioners asked the county attorney (Kent) to draft a memo or letter reminding board chairs/secretaries to submit approved minutes to the clerk.
Lorinda (identified in the discussion as the clerk or staff member responsible for records) told the commission she has not been receiving agendas, approved minutes, and recordings from multiple advisory boards. Commissioners discussed where the requirement originates and agreed section 17 of the Open and Public Meetings Act assigns recordkeeping responsibilities to the county clerk.
Commissioners asked Kent to draft a memo or letter to be sent to board chairs (and secretaries) clarifying that approved minutes and meeting records should be provided to the clerk. Several commissioners offered to sign the letter to emphasize its importance. The board expressed that many advisory-board members may be unaware of the requirement and that a formal, educational notice would be beneficial.
No formal vote was recorded; commissioners agreed to proceed with a jointly signed memo directing boards to submit approved minutes to the clerk for retention and public access.
