Daggett County MBA approves contingent award for soil supply pending lab tests

The Daggett County Municipal Building Authority voted to follow the engineer’s recommendation and award contracts for delivery of soil and related materials, contingent on lab verification of required soil tests.

The motion, offered by an unidentified speaker who led the procurement discussion (Speaker 2), asked the board to "accept the recommendation and approve the bid award to CNH Carbon Construction, with SCI providing materials contingent upon meeting the tests as stated on the review sheet." The motion was seconded by another unidentified speaker (Speaker 1) and approved on a voice vote; members present responded "Aye."

Why it matters: The award enables the county to secure locally sourced fill material for upcoming projects while requiring suppliers to provide documentation that the material meets engineering specifications. The contingency is intended to prevent acceptance of material that fails critical tests for compaction and stability.

Engineer's findings and testing: The engineer (Speaker 3) reported missing documentation across several bids, flagging the need for Proctor tests, plasticity index and liquid limit results, and additional sieve gradation data. One bid lacked sufficient sieve results to account for a reported 29% of the sample, meaning engineers could not identify which size fractions were absent. The engineer advised that award should be contingent on receipt of those lab results and that documentation could be submitted post-award provided the samples ultimately meet specifications.

Unit pricing and contract terms: During discussion, Speaker 2 and others described the pricing as unit-based rather than a fixed lump sum. The record references a figure of $56,504 in total (asked on the record), but participants clarified the contract would operate at unit rates — $27.50 per cubic yard for material and $43.13 for delivery — with an upper volume discussed of up to 900 cubic yards. Speakers noted the final total would vary depending on actual cubic yards delivered.

Sampling plan and supplier confidence: The project team said they would take samples and deliver them to local labs (referred to in the record as "Jones and the Mill" in Roosevelt) for Proctor and other testing. The engineer reported calling the top-ranked supplier, who acknowledged they did not have paperwork on file but expressed confidence the material would pass once tested; the supplier previously had used the material on another project said in the record to be in Cameroon.

Vote and next steps: After the motion passed on a voice vote, the board concluded there was no need for a closed session related to this item and adjourned. Staff and the project lead were directed to obtain the required tests and documentation; if the top-ranked supplier cannot provide acceptable test results, the board directed staff to proceed to the next-qualified provider.

Quotes from the record: "Accept the recommendation and approve the bid award to CNH Carbon Construction, with SCI providing materials contingent upon meeting the tests as stated on the review sheet," said an unidentified speaker who moved the motion. "If they can't provide it, then you would move to another provider," the engineer said when asked about next steps if test results are not satisfactory.

The meeting record does not list full names or titles for the individuals who moved and seconded the motion; speakers on the record are identified only by speaker number. The board asked staff to collect and submit the required lab reports before full acceptance of material.