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Daggett County approves $5,000 rodeo contestant payment after PO confusion
Summary
Commissioners approved a $5,000 purchase request tied to rodeo contestant payments and reapproved the invoice register contingent on completing the county purchase-order process after staff said the money had been included on an invoice before a PO existed.
Daggett County commissioners voted to approve a $5,000 purchase order for added contestant payments tied to a local rodeo and reapproved the open invoice register contingent on completing the county’s purchase-order process.
The action came after staff told commissioners the $5,000 appeared on a contractor invoice before a formal purchase order (PO) was completed. "I didn't realize the added money had to come go on that as well," said Speaker 3, who explained they thought the contestant funds came from the transient room tax (TRT) budget and had not expected a separate PO. Speaker 1 said the board had approved the invoice register without a PO and pressed for consistency: approving the PO first, then reapproving the invoice register so the records align.
Commissioners discussed where the funds should be coded and who needed to sign the PO. Speaker 3 said the contractor invoice shows a $19,000 total, with $14,000 tied to the contract for event services and the additional $5,000 listed separately as contestant money. The board clarified that amounts under $5,000 do not require commission approval but $5,000 and above do.
Speaker 1 moved to approve the PO for the $5,000 payment to the rodeo contractor from special-event/TRT funds; Speaker 2 seconded the motion. Commissioners approved the motion by voice vote. The record contains inconsistent vendor names in the discussion (transcript references included "Bridal Heart Rodeo," "Broken Heart Rodeo Company," and "Broken Heart Radio Company"); the county record will need to confirm the vendor's official name and ensure the PO and invoice are properly attached.
The board also approved reapproving the invoice register contingent on completion of the PO process so that the invoice and PO match in county files. Staff indicated Nancy and Carrie were preparing the PO and signatures.
The item will proceed administratively once the PO is entered and signed; the commission directed staff to attach the contractor invoice to the PO to document the $5,000 addition.
