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Council discusses chip-seal contract and local road bids; agrees to post formal RFBs
Summary
Councilors reviewed a single chip-seal bid for Main Street East and a low local bid for a fire-access road; members agreed to publicly post the request for bids and document outreach before formally accepting any single local bid. A possible conflict of interest was raised regarding a town member's affiliation with one bidder.
Lynndyl — Council members spent a large portion of the meeting assessing bids and procurement next steps for several road projects, including a single chip-seal proposal for the east side of town and a local bid for a fire-access road.
Speaker 5 told the council they had received only one chip-seal bid covering Main Street east and described it as a large bid for the work required. "This is everything Main Street East," Speaker 5 said, and councilors noted the price and possible additional equipment charges that could increase the final cost.
The council also discussed a separate, much smaller local bid for a fire-access road. Speaker 5 reported a negotiated price of $11,280 for one road and said they can provide labor while Dutson would bill for materials and equipment. Speaker 6 raised a potential conflict of interest: "There's gonna be a conflict, but you'll have to disclose," Speaker 6 said, and advised the council to document and disclose the relationship.
Council members agreed to follow a formal procurement process: advertise the request for bids for the required period (discussed as 10 days in the transcript), document outreach to contractors, and then consider accepting any bid returned in June. "If you don't get any bids, you can accept the only bid you get," Speaker 3 said; members noted prior experience getting few or no local responses and that TransWest/TransSource had previously provided larger sums for road work.
The council did not record a formal contract award in the provided transcript; instead, members directed staff to post the RFB in the paper and on the website, document outreach, and bring any bid responses back for council consideration.
What happens next: Kara (clerk) is scheduled to post the RFB; council plans to accept or consider bids at a future meeting after the public posting period ends.
