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Only one bid received for Lindell dirt-road work; council to vote next month
Summary
Staff reported a single $45,880 bid for three dirt-road segments; council members agreed to document outreach attempts and to vote on accepting the lone bidder at the next meeting.
Councilmembers discussed a roads project bid for three dirt-road segments and the next procedural steps after only one contractor responded.
Speaker 4 reported that one bid covered all three roads and listed the scope as road-base work with 4 inches of stabilizer and additional base material; the lone bid total was $45,880. "The cost on doing that is $45,880," Speaker 4 said.
Members reviewed procurement rules for single-bid situations and agreed staff should document outreach and the advertising/notification process (dates and call logs) so the council can lawfully vote to accept the lone bidder next month. Speaker 3 and others emphasized recording attempts to solicit additional bids (call times and dates) as part of the record.
Council also discussed material sourcing and vendor identities; staff said they were exploring whether aggregate would come through Dut Co. or another supplier. With documentation of outreach completed, the council expects to place the bid acceptance on the next meeting agenda and vote on it then.
What happens next: Staff will document outreach attempts and bring the single-bid contract to the council for a vote at the next meeting.
