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Commission approves RFP and selection committee approach for downtown historic-district survey
Summary
The commission approved a draft RFP and named volunteers for the selection committee to commission an updated downtown historic-district survey, including properties within the current boundary and properties surrounding it (including south of the railroad). The RFP was approved unanimously in the meeting.
The Bismarck Historic Preservation Commission voted Oct. 15 to advance a draft request for proposals for a downtown historic-district survey and agreed on members to serve on the RFP selection committee.
Staff outlined the scope of the proposed downtown survey as reviewing and updating properties within the existing downtown historic-district boundary and conducting a survey of properties surrounding that boundary, including areas south of the railroad tracks. Staff said notes from a September meeting with the State Historic Preservation Office informed the draft RFP and that the city's procurement officer had reviewed procurement requirements for the RFP process.
"Staff would recommend that the Historic Preservation Commission, 1, review and approve the draft RFP of the Downtown District survey, and 2, determine who should be part of the selection committee for the RFP," staff said.
A motion to put the draft RFP forward was made and seconded; the commission then called the roll and recorded unanimous approval from present commissioners. Commissioners Zenker and Beth volunteered to serve on the selection committee; staff noted past practice used two commission members plus staff and that procurement suggested a city commissioner holding the portfolio could occupy one of the commission seats on the selection committee.
The commission also discussed logistics for the selection committee and the timeline for the survey procurement process. No contract awards were made at the meeting; the action advanced the procurement process by approving the RFP and selecting committee members to review proposals.
Next steps: the city will issue the RFP, follow procurement procedures and return to the commission with selection results and any recommended contract award.
