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Richmond board approves equipment leases, emergency-service contract and a levy change order; refers bids and quotes to staff
Summary
At its Dec. 4 meeting the Richmond Sanitary District approved a Pitney Bowes equipment lease, authorized signature on a Huntington Bank trash-truck lease, approved a ComNet LLC answering-service contract, and approved a $12,099.20 change order to a treatment-plant levy contract; bids for a bailer and a salt-spreader quote were referred to management.
The Richmond Sanitary District board approved several procurement and budget items Dec. 4, authorizing new leases, routine invoice payments and a contract change order tied to a treatment-plant levy project.
Staff recommended and the board approved a five-year sole-source lease renewal with Pitney Bowes to replace mailing equipment and include maintenance. Staff said the new lease would cost $1,340.07 per month for 60 months beginning Jan. 1, 2026, down from the current $1,504.96 monthly charge.
Separately, the board authorized staff signature for a previously approved Huntington Bank lease on three commercial trash trucks. Jeff (staff, remote) told the board earlier May approvals estimated annual lease payments of $209,260; after negotiation staff said the annual payment changed to $195,890.21 for five years. Jeff told the board that a 50% deposit was already paid on an original total of $873,734.40 and that deposit will be returned once the lease is signed.
The board also approved a recommendation to enter into an emergency answering-service agreement with ComNet LLC of Muncie, Indiana, at $3,300 per year for calendar years 2026–2028; staff said ComNet has provided the district’s answering service for six years with no issues.
On capital work, staff reported a utility relocation for a treatment-plant levy upgrade required additional fiber-optic relocation funds. The board approved a first change order of $12,099.20, increasing the contract total to $1,610,827.20.
Procurement items with incomplete competition were referred to management for recommendation: a single salt-spreader quote from Hoosier Battery (BOSS VBX plus accessories, $9,010) and one timely bailer bid from Rumpke (bailer purchase price $696,522 plus tax; rental option $6,617.64/month; compactor purchase $86,706.80 plus tax).
The board also approved routine invoices totaling $640,152; staff listed multiple notable payees in the motion. All motions were approved by voice votes.
Next steps: Staff will return recommendations for the salt spreader and the bailer at a future meeting, and will finalize the truck-lease paperwork and the Pitney Bowes contract as authorized.
