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Flower Hill reviews sewer study bids; one bid at $87,000 matched by $90,000 state grant
Summary
Trustees were presented with a single bid from Cameron Engineering (IMEG) for an $87,000 sewer feasibility study; the village has a $90,000 New York State legislative grant that would cover the cost, and trustees asked staff to check references before final award.
The board reviewed results of a public RFP for a sewer feasibility study and reported that only one firm — Cameron Engineering (now IMEG) — submitted a proposal at $87,000. Mayor and staff said the village has secured a New York State legislative grant for $90,000, which would fully cover the quoted amount and avoid expenditure from the village budget.
Trustees questioned why only one firm bid and discussed whether the board should re‑bid the work or check references and recent project experience for Cameron/IMEG before award. Staff said they had extended notice to previous bidders and publicly posted the RFP; trustees recommended asking other firms why they did not respond and checking references from recent similar studies in neighboring villages.
The board made a motion to approve awarding the professional-services contract to Cameron/IMEG, subject to reference checks and satisfaction with recent work; trustees and staff agreed this was a practical step because the grant covers the estimated cost and the village has delayed the study in prior years for budgetary reasons. There was discussion about making the contract 'not to exceed' $87,000 and retaining the option to negotiate or adjust scope if necessary.
Next steps are for staff to check references, confirm scope and return with final documentation authorizing the mayor to execute the contract or to finalize the award administratively once references are satisfactory.
