Delaware County approves new website host, shredding contract and parcel analysis; accepts federal bridge funds

Delaware County commissioners on Tuesday approved a slate of contracts and project expenditures, including a new county website host, a document-shredding vendor and a parcel-level tax analysis that county staff said will support a five-year financial plan.

Kyle Johnson, the county’s chief information officer, told commissioners their current website host is discontinuing services and recommended a new vendor (identified in the presentation as Proud City/Crowd City). Johnson said the county’s site is 15 years old and needs a refresh. He described the proposed pricing as including a one-time startup fee of $35,500, an additional one-time line item of $22,400 and an annual charge of $13,140; he said the vendor was the IT advisory committee’s top choice. “Our current host is discontinuing services at the end of this year, so we need to get it transferred to a new host,” Johnson said. Commissioners voted to approve the contract after confirming legal had reviewed it.

The board also approved a document-shredding services agreement with Secure Shred LLC after staff said earlier concerns about container size and security had been addressed. Staff described operations as monthly pickup (or by special request), with options for on-site witnessing and vehicle video of shredding. Commissioners approved the Secure Shred contract on roll call.

On the county’s finance work, staff presented an agreement with Baker Tilly for a tax-analysis used to develop a five-year plan. Commissioners debated scope and costs and approved a motion to fund parcel-level detail analysis “up to $18,000,” with staff noting estimates ranged from about $13,000 to $18,000 depending on school participation that could lower county costs. A commissioner asked for a not-to-exceed amount and the motion specified the $18,000 cap, which passed on roll call.

Separately, commissioners approved an INDOT coordination amendment for a rural bridge project on 600 South, accepting federal construction funding that covers the project except for a $3,100 county share; staff stated the federal contribution as $1,428,400. The board voted to accept the funding and authorize the coordination contract.

Questions from commissioners centered on ensuring legal review and limiting county financial exposure. Several motions passed on roll call; where specific tallies were recorded they were entered into the meeting record.

What’s next: staff will proceed with contract implementation and the Baker Tilly parcel-level analysis; the bridge coordination contract will move ahead with the outlined federal funding share.