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Council adopts technology acceptable-use rules; telecommuting policy sent back for clarification
Summary
Council adopted an updated technology acceptable use policy that tightens rules on public Wi‑Fi and device security; the broader telecommuting/telework manual updates were discussed at length and staff were directed to revise language and return with clarifications rather than approve telework changes tonight.
The council adopted an updated technology acceptable use policy on Aug. 5 that strengthens cybersecurity requirements for city systems. Human Resources Director Chase Winburn reviewed the personnel manual revisions; the tech policy portion prohibits use of unencrypted public Wi‑Fi on city equipment, requires VPN/encrypted connections for remote access, and limits certain disabled firewall/VPN configurations. Staff emphasized the policy aims to meet state guidance and reduce data-breach risk.
Council debate focused on the companion telecommuting policy, which staff expanded from a short paragraph into a detailed agreement covering eligibility, a 90‑day probation restriction before telework eligibility, a two-day-per-week maximum (noting limits on consecutive business days), supervisor monitoring of productivity tied to a written work plan, and an equipment/VPN requirement. Several council members requested clearer, consistent language about approval and revocation authority (direct supervisor vs. city administrator), measurable productivity standards, appeal paths, and notification procedures. Rather than adopt the telecommuting revisions immediately, council directed staff to incorporate the council’s clarifications and return with a revised draft; staff said minor administrative edits could be made prior to final adoption and will consult council notes.
The accepted technology acceptable use policy will be implemented administratively; staff will also provide a telework implementation summary and a working schedule log to the mayor as requested.
