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Daggett County Commission approves drone, records software, legal-services contract and IT security purchases
Summary
Daggett County commissioners approved a thermal search drone purchase, ratified a USDA assurance, contracted outside civil legal services via the Utah Association of Counties, approved a fraud-risk assessment and authorized new records-request software and firewall purchases to avoid service lapses.
Daggett County commissioners approved a series of purchases and contracts during a business meeting that concluded at 12:13 p.m., including a thermal drone for search-and-rescue, a records-request management system, a time-sensitive ratification of USDA assurances and a contract for outside civil legal services.
The board voted to buy a thermal drone and related accessories from Adorama Inc. for $7,368.05, using a $5,000 sheriff contribution plus Trauma/Rescue Team (TRT) funds to cover the balance. An unidentified staff member who briefed the commission said the drone “is a good search drone, but as far as rescues go, it doesn't have the capability of carrying much of a payload,” and that the county will pursue additional funding for a higher-capacity unit that can carry life-saving supplies.
Commissioners also ratified an off-agenda, time-sensitive approval related to USDA assurances (OMB approval number 4040-0009) that had been made the prior week.
On legal services, the commission approved an agreement with the Utah Association of Counties to provide outside civil counsel services to the county and named Eric Clark (UAC) as the proposed contact. Commissioners said the arrangement is intended to speed up review for human-resources, land-use and contract matters and to reduce the county attorney's workload. The commission also requested an edit to the appointment letter to route certain matters through the county contact before outside counsel issues final opinions.
The board approved the county’s fraud-risk assessment for the fiscal year ending Dec. 31, 2025. Commissioners asked that Carrie (county staff) join to confirm assessment details if she was available.
During discussion of records-request handling, staff described current gaps in tracking and compliance and recommended purchasing a GRAMA (records-request) management system from CivicPlus / NextRequest that integrates with the county website. Commissioners were told the vendor offered an initial term total of $10,009.98 but a pre-year-end discount reduces the initial payment to $7,673.70. The commission approved the purchase and also approved a sole-source justification because the software integrates with existing CivicPlus services the county already uses.
IT staff warned that the county’s firewall license was expiring and recommended purchase of two new firewalls under NCPA contract 0197 to avoid a lapse in protection; commissioners approved a vendor quote of $6,824.34 for both units.
All motions recorded in the meeting were approved by voice vote. The commission adjourned at 12:13 p.m.
What happens next: the county will process vendor contracts and payments, staff will pursue supplemental funding for a larger payload-capable drone, and the GRAMA officer and county clerk will implement the records-request system and sole-source documentation.
