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Box Elder council approves annexation, infrastructure contracts and several equipment purchases
Summary
The Box Elder City Council approved a voluntary annexation for Woodstock Supply and a set of service, design and equipment purchases — including weather stations, a road design contract and a vehicle — and authorized letters of intent for lease-to-own equipment; all motions passed by roll call.
The Box Elder City Council on its regular meeting approved a voluntary annexation petition for Woodstock Supply and a package of contracts and equipment purchases, the council said.
The annexation (Resolution 25-06) was described by the planning director as a voluntary petition filed so Woodstock Supply could obtain additional municipal water following a moratorium initiated in 2017. The planning commission recommended approval on Dec. 30, 2024, and the council approved the resolution on a roll-call vote (all Aye).
The council also approved a one-year master services agreement with Frost Solutions LLC for $6,000 covering two solar-powered mini weather stations with cameras and sensors intended to provide road-condition data (ice formation, surface temperatures and visibility) to help public-works crews deploy sanding and plowing. The mayor noted funds for the service were included in the FY2025 street budget; the agreement passed on a unanimous roll-call vote.
Scott Lang, city engineer, presented an OLDCC-funded professional services agreement for design work on North Ellsworth Road intersections and reconstruction. After reviewing six proposals and interviewing finalists, staff recommended Avid IV Engineering. The council approved a not-to-exceed professional services agreement for design work of $524,630 by roll-call vote.
The council approved a vehicle purchase for the engineering department: a 2024 Jeep Grand Cherokee Limited from Liberty Superstores not to exceed $41,799. City staff said three quotes were obtained and that the purchase was included in the FY2025 engineering fund.
Members also moved to remove a parks-board member following a retirement and authorized signatures on three letters of intent to pursue lease-to-own acquisitions for a John Deere 544P front loader, a John Deere 1585 front-deck mower and a Frontier FM4012 mower; the city attorney clarified that the letters of intent are an intermediate step and that final lease agreements will return to the council for approval. Each of those motions passed on roll-call votes with all council members recorded as Aye.
The council entered an executive session under South Dakota Codified Law 1-25-2 for legal matters and, after returning, reported no further business and adjourned.
Votes at a glance (council roll-call tallies as recorded in meeting minutes): - Approve order of business (motion to move items 10p–10r to new business): 6 Aye, 0 No, motion passed. - Approve consent agenda (as amended): 6 Aye, 0 No, motion passed. - Resolution 25-06 (annexation for Woodstock Supply): 6 Aye, 0 No, approved. - Master services agreement, Frost Solutions LLC (weather stations, $6,000): 6 Aye, 0 No, approved. - Professional services agreement, Avid IV Engineering (North Ellsworth design, NTE $524,630): 6 Aye, 0 No, approved. - Vehicle purchase (2024 Jeep Grand Cherokee, NTE $41,799): 6 Aye, 0 No, approved. - Remove parks-board member (record shows 'Jason Douglas' in the motion language; retirement earlier in record references 'Jason Dubs'): 6 Aye, 0 No, approved. - Authorize signatures on letters of intent for three lease-to-own pieces of equipment (John Deere 544P, John Deere 1585, Frontier FM4012): each motion 6 Aye, 0 No, approved.
The meeting record shows each motion carried by unanimous roll-call votes; final lease contracts and any contract documents will return to council for formal approval when available.
