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Pryor Creek board recommends Yamaha carts, endorses RCB financing for 60 golf carts
Summary
The board recommended that city council purchase 60 new golf carts (plus three utility carts) from Yamaha at a total bid of $312,336 and voted to recommend RCB's 48‑month financing quote at 4.23%. Members debated trade‑in versus selling existing carts and whether to seed a cash reserve with trade proceeds.
The Pryor Creek Park Board voted to recommend that city council approve the purchase of 60 new golf carts (plus three utility carts) and to accept an RCB financing quote for the acquisition.
Two bids were presented: Clear Creek Golf Car and Utility Vehicles at $237,345 and Yamaha Golf Car Company at $312,336. Board members debated maintenance, resale value and the merits of Yamaha’s quieter gas “quiet tech” versus the perceived higher resale value and aluminum frame of Club Car. Dennis, the golf director, told the board the operation is "about $50,000 ahead of the previous seven months," a key factor members cited when weighing affordability and liquidity.
Members discussed two purchasing strategies. One option was a straightforward trade‑in that reduces the financed amount; the alternate option was to finance the full purchase, sell the existing carts on the market, and place proceeds (an example trade‑in value of $135,000 was cited) into a reserved capital/money‑market account to earn interest and preserve liquidity. Board members walked through sample math showing that, under certain assumptions, the liquidity benefit could exceed the modest extra financing cost (an illustrative estimate of roughly $2,000 net over four years was discussed by participants).
On the vendor choice, the golf professional recommended Yamaha for the quieter technology. When the board put the question, a motion to recommend Yamaha to city council passed on a roll‑call vote: Reeser — Yes; Jackson — Yes; Graves — No; Shelby — Yes.
On financing, the board reviewed three quotes for a 48‑month term reported in the packet: Bank of Commerce at 4.25%, First Priority at 5.75%, and RCB at 4.23%. The board voted to recommend RCB’s quote; recorded roll‑call: Jackson — Yes; Graves — Yes; Shelby — Yes; Reisser — Yes.
Why it matters: replacing 60 carts is a major capital and operational decision for the golf operation — it affects operating cash flow, maintenance costs and guest experience. The board explicitly weighed total cost of ownership, trade‑in vs. sale proceeds, and the option of keeping cash in reserve to fund near‑term projects.
What’s next: the board will forward the vendor recommendation (Yamaha) and financing recommendation (RCB, 4.23% over 48 months) to Pryor Creek city council for final approval. The board also directed staff to clarify trade‑in and resale procedures and to present a concise financing memo for council review.
