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Addison SD 4 board begins work on facility-use fees, security and waiver rules
Summary
Board members debated charging reasonable fees for community facility use, possible resident/nonresident differentials, security requirements and limited waivers for community organizations; administration will draft a policy for the Building & Grounds subcommittee.
The Addison SD 4 board spent substantial time discussing proposed facility usage fees and application processes, focusing on how to balance cost recovery, community access, and safety.
Board members generally agreed the district should not operate as a revenue center but must cover custodial and operational costs incurred by after-hours use. Suggestions included different fee schedules for residents and nonresidents, priority access for local taxpayer groups if multiple requests compete, and the ability to waive fees for local nonprofits or public safety organizations when appropriate.
Security and insurance were recurring concerns. The administration noted common liability limits for athletic events (citing $1,000,000 coverage for many vendors) and said the application should require organizations to specify security plans; for large events the district may require verified contracted security or police presence. Board members directed the administration to draft a policy and bring it to the Building & Grounds subcommittee for detailed development before any board action.
No vote was taken; administrators said they will take time to develop a draft, consult comparable districts, clarify security thresholds and insurance requirements, and return with a proposal that could be considered as an action item after subcommittee review.
