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District advances multiple procurement items — cooling-tower PO, Synactech purchase and several change orders including playground installation — to full board
Summary
Committee moved to the full board one MOU, one agreement, two amendments, two purchase orders (including a ~$138,000 cooling-tower PO) and seven change orders (snow removal and Tucker Mechanical boiler/heating increases); staff stressed timing for the Martinez Playground and Head Start funding.
The Finance & Operations committee forwarded a package of procurement and contract items to the full board, including one MOU, one agreement, two amendments, two purchase orders and seven change orders.
Purchase orders discussed included a roughly $138,000 request for a cooling-tower replacement at Cooper and a GSA-based Synactech purchase (documentation on vendor selection and the state contract was provided in a cover memo). Unidentified Speaker 2 described the cooling-tower purchase order and noted the 'regarding' section identifies the recipient school.
The committee reviewed several snow-removal change orders together. Unidentified Speaker 2 said the district has exceeded a no-budget limit on those contracts, is reviewing invoices for adequacy, and is requesting an initial 20% change-order allowance while staff reconcile invoices.
A Tucker Mechanical change order under contract 21916 would increase the on-call boiler and heating repair contract by $70,000 (20%), raising the not-to-exceed amount from $350,000 to $420,000 to cover repairs and heating needs estimated to carry for roughly 60 days.
Unidentified Speaker 9 urged swift action on change order 7.7 for the Martinez Playground installation, noting that stored equipment and Head Start funding timelines require an executed contract to secure the contractor and avoid carrying costs into the next fiscal year: "If it doesn't move, we will not have the opportunity to negotiate with the contractor to get the playground installed by April," Unidentified Speaker 9 said.
Committee Chair Unidentified Speaker 1 moved the procurement package to the full board; no final contract approvals were completed at the committee meeting.
