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Grand County audit committee directs internal auditor to review controls for roads, GCAD, travel office and finalize airport report
Summary
At its Feb. 24 meeting the Grand County Audit Committee directed contracted internal auditor Cody to evaluate disbursement controls for roads, the county assessor-related functions (GCAD), the travel/visitor-services office and to finish an airport audit; the committee also voted to prepare RFPs for internal and external auditors and set a follow-up meeting in early May.
The Grand County Audit Committee voted on Feb. 24 to direct its contracted internal auditor to evaluate internal controls surrounding disbursements in several county operations and to finalize a pending review of airport funds.
The committee asked Cody, the contracted internal auditor, to examine internal-control processes for the roads department, GCAD (the county’s assessor/assessment-related operations), and the county travel/visitor-services office, and to complete his analysis of airport capital and restricted funds. The motion to give Cody that work was made, seconded and approved unanimously.
Why it matters: committee members said delays and late bookkeeping from several component units have contributed to late financial statements in prior years. Karen Curtin, the committee’s audit consultant, told commissioners the county should aim for interim reporting and earlier engagement letters so auditors can schedule fieldwork and finish audits on time. “Quarterly reporting is very appropriate,” Curtin said, urging phased steps toward monthly statements for management.
Cody described the scope he’s already compiled and the follow-up he needs. “I have done an analysis on that airport, capital funds … and I can finish up that report shortly,” he said, and he asked the committee to prioritize which of roughly 15–20 restricted/special-revenue funds they wanted reviewed.
The committee also voted to prepare requests for proposals for both internal and external audit services, directing Curtin to work with county administration on draft RFP language and circulation. Curtin recommended issuing an external-audit RFP in summer so a firm can begin interim work before fiscal year end; she suggested a typical selection window in August or September with interim testing in October or November.
Members flagged one specific accounting item for follow-up: an apparent $536,134 transfer or contribution shown in the financial records under trail maintenance (fund 47) that may have originated from the county’s TRT (transient room tax) receipts. Commissioners asked the county attorney to review the state auditor’s letter and advise whether the use and classification were appropriate; that item will appear on the audit committee’s next agenda.
The committee set a tentative follow-up meeting for early to mid-May, aiming for a 3 p.m. Mountain start, and Curtin said she would circulate draft RFPs in advance for review. The committee also approved the Feb. 24 officer slate and amended October minutes earlier in the session.
What’s next: Cody will finish and present the airport analysis and begin the directed reviews once the committee provides prioritized departments and precise scope language; Curtin and county administration will circulate draft RFPs ahead of the May meeting.
