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Shawnee Heights tables $23,007 contract for Skyward migration pending contract clarifications
Summary
The board deferred approval of a $23,007.25 data‑migration and training package for Skyward's new finance platform after members raised questions about hosting, long‑term costs and an automatic‑renewal clause; motion to table passed unanimously.
The Shawnee Heights Board of Education voted to table a request to fund a migration to the vendor's new finance platform (referred to in the presentation as "Cumulative" or "Q") after board members raised contract and pricing concerns.
District staff said the business office needs $23,007.25 to cover data migration, training and support associated with moving away from the district's current Skyward instance. Staff noted the migration must happen because the vendor is phasing out the older platform.
Board members asked whether the solution would be hosted on‑premises or offered as software‑as‑a‑service, how ongoing costs would compare with current spending and whether the contract's automatic‑renewal footnote leaves the district exposed to uncapped rate increases. One board member recommended adding price‑protection language (for example, tying future increases to CPI or a maximum percentage) to avoid being locked into unexpectedly higher rates.
Superintendent's staff offered to gather additional contract details and pricing scenarios and to return the item at the next meeting. Lauren Tice Miller moved to table the item; Rocky Bousnitz seconded. The motion to table passed by voice vote, recorded as 7‑0.
What happens next: District staff will obtain the requested contractual clarifications and pricing protections and bring the item back to the board for further consideration.
