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District hears Figmat review, commits to consolidating HR systems and improving position controls
Summary
A consultant review identified duplication across HR/payroll systems and recommended centralizing personnel records and stronger position-control processes. District HR outlined training, a move toward PeopleSoft/FileMaker consolidation and plans for exit interviews and employee retention steps.
A consultant who reviewed Chula Vista’s human-resources and fiscal operations told the school board the district is using four overlapping personnel systems and lacks consistent position-control processes, and recommended consolidation and clearer reconciliation between HR and payroll.
Warwick, a representative of Figmat, told the board his team reviewed “approximately 100 documents” and interviewed about 40 staff across HR, finance and payroll. He flagged Business Plus, FileMaker Pro, PeopleSoft and Frontline as active systems and said staff sometimes store the same records in multiple places,…
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